Enrolment Office/Admin Assistant

Enrolment Officer/Administrative Assistant

Heritage Christian Academy (HCA) is a K-12 school with approximately 630 students representing over 75 Christian Churches from all quadrants of Calgary. Our 55,000 square foot facility is located on 9 acres of land on McKnight Boulevard, directly southeast of the Calgary International Airport.

Heritage Christian Education Society Calgary (HCESC) has partnered with the Palliser Regional School District since 2006 to operate HCA as a Christian Alternative School. We are also members of the Association of Christian Schools International.

We believe the strongest Christian character is built in an environment where family, friends and staff share common beliefs. Heritage educates children from families who are committed followers of Jesus Christ and are active participants in Christian fellowship. For more information about HCA please visit www.hcacalgary.com

Date: June 1, 2016

Job Title: Enrolment Officer/Administrative Assistant

Term: Full-Time Location: Calgary, AB

SUMMARY: This is a key role within the Heritage Christian Education Society Calgary (HCESC) team. The Enrolment Officer plays a key role in the strategic enrollment of the school.

The position entails, but is not limited to, the following general responsibilities:  Work with the Executive Director to implement the Strategic plan for Enrolment;  Coordinates the enrolment process.  Must be fully knowledgeable and keep all parents informed about admission requirements, scholarships and financial assistance.  Provides internal information to staff and faculty and external information to parents for tours, visits, presentations etc.  Coordinates Information Sessions presenting school programs, faculty, and facilities.  Contributes to school-wide admissions discussions and decisions regarding institutional marketing, messaging, outreach, etc.  Produces updates regarding enrolment.  Oversee the development and operation of the database; create, update and maintain records  Manage alumnae database

Administrative

 Provide administrative assistance to the Executive Director, Board and Board committees as directed by the Executive Director,  create documents using MS Office suite (Word, Excel, Power Point, Publisher, and Access) and Google applications, knowledge of Salesforce and/or demonstrated aptitude for database creation and maintenance,  provide school tours, helping plan school events, and other duties as assigned.

Requirements of the Position

We seek an outstanding professional that possess the following qualifications:

• 2-4 years of experience, preferably in a non-profit organization • Aptitude for problem-solving – inclusive of identification and effort to resolve problems in a timely and efficient manner by accurately gathering and analyzing information. • Strong interpersonal skills – inclusive of maintenance of confidentiality, remains open to others' ideas, and exhibits willingness to try new things. • Ability to interface well with all departments within the organization • Demonstrates superior communication skills with professionalism and a customer- service orientation. • Speaks clearly and persuasively, edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information. • Works independently, with minimum direction, to complete assigned tasks and projects. • Consistently delivers work of a high calibre with a high level of professionalism. • Must be in agreement with the Heritage Christian Academy Statement of Faith and provide a signed copy of our Staff Covenant. Must provide a police check and sign a confidentiality agreement

Work Environment  Willingness to work flexible hours.

Salary Range: To Commensurate Based on Experience

Closing Date for Applications: June 9, 2016

Please Send Application To: sfuchs@hcacalgary.com and quote the job title in the subject line.

Please send cover letter and resume, and mention how you learned of this position. Although we thank you for your interest, we would appreciate no phone calls please.

We thank all applicants for their interest in Heritage Christian Education Society Calgary, however, only those selected for an interview will be contacted